I build automation
for small businesses.
The invoice that never got chased. The onboarding checklist somebody forgot. The follow-up that was supposed to go out Tuesday. I build the systems that do those things on their own, and I run them for you afterwards.
Easiest way to check I can build
That line is answered by Hank, an AI receptionist I built. Call it and you'll know in about thirty seconds whether I can build.
MATTHEWS AUTOMATION
Marietta, GA · built by hand
Twenty-six automations
run this company.
I don't have a slide about automation. I have a company that stops working properly if the automation does, which is a much harder thing to fake and a much better reason to trust me with yours.
Most of these run before I'm awake. I built every one of them because I needed it, which is the same reason you'd hire me to build yours.
- 2:00 AM Email sync Pulls new mail and ties every message to the right client record.
- 4:00 AM Do Not Call scrub Scrubs the call list against the federal DNC registry. The FTC requires this every 31 days; it runs nightly.
- 5:30 AM Bank reconcile Pulls the week's transactions, categorises them, matches them to open bills and marks those paid.
- 7:45 AM Onboarding Advances every active client onboarding by one step and chases whatever it is waiting on.
- 8:00 AM Follow-up Sends the next step of every follow-up sequence that came due, by email or text.
- 10:00 AM Satisfaction Sends the survey when a job is far enough past to be worth asking about.
- 11:00 AM Unsigned contracts Finds agreements that were sent and never signed, and nudges them.
- 1:00 PM Churn signals Flags clients showing warning signs early enough to do something about it.
Eight of twenty-six. The rest are less interesting to read about — archiving, rate limits, cost caps, a nightly audit that re-checks every rule in the system against production.
Four kinds of work
show up over and over.
Almost every job I get asked about lands in one of these. If yours doesn't, that's worth a call anyway — the interesting builds usually sit across two of them.
Billing and collections
The money side, where the cost of forgetting is a number you can put on a page.
- — Invoices raised automatically when a job hits a milestone rather than when somebody remembers
- — Bank feed pulled in nightly, categorised, and matched against open bills
- — Payment chasing that escalates on a schedule instead of when it becomes awkward
Client onboarding and intake
The stretch between "yes" and "started", which is where most small firms lose weeks.
- — Agreements sent, tracked, and nudged when they go unsigned
- — Document requests that keep asking until the file actually arrives
- — A new client walked through every step of setup without anyone driving it
Scheduling and follow-up
Anything that was supposed to happen on a date and depends on a person remembering.
- — Booking, confirmation texts, reschedules and cancellations handled end to end
- — Multi-step follow-up sequences that run per lead without a human dispatching them
- — Post-job review and survey requests that go out on time, every time
Documents and data
Moving information between systems that were never designed to talk to each other.
- — Email and attachments filed against the right client record automatically
- — Fields pulled out of PDFs and forms and written into whatever you already use
- — Weekly summaries assembled and sent without anyone building a report
HANK · ON THE LINE
Live · answering your call
Meet Hank.
He picks up the phone.
Hank is an AI receptionist. He answers every call on the first ring, asks the questions you'd ask, books the appointment on your real calendar, and texts you a summary before the truck pulls away.
He started as one build for one problem. Enough service businesses had the same problem that he now has a fixed price and goes live in 48 hours, which makes him the only thing here you can decide on without talking to me first.
If you keep your schedule in Google Calendar, Hank connects to it directly. You grant access once from your client portal — then he reads your existing appointments so he only offers times you're genuinely free, and writes the booking onto your calendar while the caller is still on the line. He sees your calendar events and nothing else in your Google account, and you can disconnect it any time from the portal.
$1,500
To get started
$497/mo
After that, cancel anytime
MIKE MATTHEWS
Founder · Marietta, GA
One person builds it.
You know who to call.
I'm the only person you'll deal with. I build Hank, tune him for your business, answer the phone when something breaks, and get on the call myself for the tough ones.
Background is financial services operations and fraud analysis — where a broken process doesn't just waste time, it creates liability. That instinct for catching things before they become problems is what I bring to every build.
An AI consultancy run by an operator, not a slide deck.
4+
Years in financial services
5+
Production apps shipped
20+
Web tools in production
Custom work is
quoted per build.
Hank has a fixed price because he's the same build every time. Everything else gets scoped after a call, because a two-week invoice workflow and a six-week multi-system build are not the same job and I'd rather tell you a real number than a range wide enough to be meaningless.
A call, fifteen minutes
You walk me through how the work actually moves through your business right now — who touches what, where it stalls, what gets dropped when everyone is busy. I ask a lot of questions. Nothing is being sold at this stage.
A written scope
What I'd build, in what order, what it connects to, roughly how long, and what it costs. If the honest answer is that a $40 tool already does it, that's what the document says. It's yours either way.
Built, then run
I build it, test it against your real cases, and stay on it afterwards. Automation that nobody maintains quietly stops working about four months in, usually because something upstream changed and nobody noticed.
No. 10
Begin
Fifteen minutes. You'll know what's worth fixing.
A working call, not a sales pitch. We map your actual workflows, find where the hours are going, and you leave with a written assessment within 48 hours — actionable whether you hire me or not.
Or send a quick note
Format
Video call · 15 minutes
Cost
Free · No upsell
Deliverable
Written report in 48 hours